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Legal Deposit: What Are the requirements/What are the benefits of legal deposit

Hello hello,

My name is Emma-Jean Gilmour, I work part-time at the State Library of Tasmania.
At the moment we a searching for tasmanian zine creators so we can add some zines to our collection and I know that many other library also want your zines. I promise it is not as scary as it sounds, when I first heard of legal deposit I was like O-oh sounds like I'm in trrrouble
but really it just means that we take extra special care of the material so that it will last for as long as possible in perfect condition.

My hope is that this information will entice more zine makers and makers of zines to deposit them in the National Library and Especially in your State Libraries. I have listed all the Requirements and Contact details for each State Library at the end of this post, I know that many state libraries are willing to pay for the zines so please take a moment to consider the what, where and why of legal deposit.

What is Legal Deposit?
Legal deposit is a statutory provision which obliges publishers to deposit copies of their publications in libraries in the country which they are published. Under the Copyright Act of 1968 and various state Acts, a copy of any work published in Australia must be deposited with the National Library of Australia and the appropriate state library. Legal deposit of material is the sole responsibility of the publisher. Legal deposit extends not only to commercial publishers but also to private individuals, clubs, churches, associations, societies and organisations.

What are the Requirements of Legal deposit?
The Acts requiring deposit have a number of common features:

Definition of a work
A work can be a book or a periodical such as a zine, newsletter or annual report; a newspaper or a piece of sheet music; a map, plan, chart or table; a program, catalogue, brochure or pamphlet. In some states, it also includes material published in electronic format such as computer disks, CDs and DVDs.

Definition of publication
A work is deemed to have been published if reproductions of the work or edition have been made avaliable (whether by sale or otherwise) to the public.

Best Copy
The deposit copy must be the best copy of a work as published. For example, if both a hardback and paperback edition is published, one copy of the hardback edition must be deposited.

Second and subsequent editions
A copy of a second or later edition must be deposited if there are changes or additions to the preceding edition, such as to text or to illustrations. if a book is reprinted with a change to the title ir to any part of the content, or it has a different publisher, it is considered to be a new edition.

Legal deposit claims
Publishers should deposit routinely on publication. To ensure the collection of published Australiana is as complete as possible, a deposit library may claim, from teh publisher, publications not held in their collection. This is to remind publishers of the requirements of legal deposit under the Copyright Act 1968

What are the benefits of Legal Deposit?
The National Library and other deposit libraries have an obligation to preserve all material logged with them.
Legal Deposit ensures that:

* The work of authors and publishers survive for the use of future generations.
*records for legal deposit publications are available through Libraries Australia (a shared online national bibliographic database)
*commercial and self-published work receive wide exposure.
*libraries can access and order bibliographic records for published works
*selected titles are included in online indexing databases, for example, APAIS (Australian Public Affairs Information Service), AMI (Australasian Medical Index)

Please take not: Legal deposit with libraries does not provide copyright protection. Copyright protection is granted automatically once a work is created.

The National Library's catalogue is available on the internet at www.nla.gov.au

The National Library provides the Cataloguing-in-Publication program (CiP). CiP is a free service offered to publishers to provide a bibliographic record for a book before it is published.

The contact details for CiP are:

Cataloguing in Publication
National Library of Australia
Canberra ACT 2600
T: (02)6262 1458
F: (02)62734492
E: cip@nla.gov.au


Australia wide: National Library of Australia
Legal deposit with the National Library is required under the Copyright Act 1968, s201.
The Act requires all Australian publishers to deliver a copy of library material to the National Library within one month of publication.
Library material means a book, periodical (e.g. newsletter. magazine, zine, annual report) newspaper, pamphlet, sheet of music, map, plan, chart or table.

When sending legal deposit materials to the National Library, ensure that there is a name and address attached so that a legal deposit receipt can be sent. No other documentation is required.

Legal Deposit Unit
National Library of Australia
Canberra ACT 2600
T: (02)6262 1312
F: (02)6273 4492
E: legaldep@nla.gov.au

New South Wales
Legal deposit is required under the New South Wales Copyright Act 1879-1952,ss5-7. The act requires that a copy of every 'book' first published in New South Wales be lodged within two months of publication.

'Book' is defined in the Act as any book, newspaper, periodical, pamphlet, leaflet, music, map, chart or plan seporately published and 'bound, sewed or stitched together'.

Legal Deposit
State Library of New South Wales
Macquarie Street
Sydney NSW 2000
T: (02) 9273 1489
F: (02) 9273 1249
E: order@sl.nsw.gov.au

Legal deposit with the National Library is also required.

Northern Territory
Legal deposit is required under the Publications (Legal Deposit) Act 2004. A copy of document published in the Northern Territory must be deposited within two months od publication.

Document means any document available to the public including books, newsletters, magazines, zines, periodicals, reports, newsletters, calendars, directories, handbooks, guides, sheet music, maps, pamphlets, audiocassettes, videocassettes, films, multimedia kits, computer magnetic tapes, computer optical disks, floppy disks, CDs, CD-ROMs, DVDs.
The Act also includes Internet publications including websites and PDF files.

Legal Deposit Officer
Northern Territory Library
GPO Box 42
Darwin NT 0801
T: (08) 8999 3929
F: (08) 8999 6920
E: NTL.Deposit@nt.gov.au

Legal deposit is required under the Queensland Libraries Act 1988 which replaces Part VII of the Libraries and Archives Act 1988. The Act requires that a copy of material published in Queensland is deposited within on month of publication within one month of publication with the state and parliamentary libraries.

Material is defined as every part or division of a book or periodical; a piece of sheet music, map or chart; also non-print material on audiotape, film, videorecording, disk, microfilm or microfiche.
Material is considered to have been published if reproductions of the material or edition have been supplied (whether by sale or otherwise) to the general public.

Library Deposits (Queensland) Resource Discovery Unit
State Library of Queensland
PO Box 3488
South Brisbane QLD 4101
T: (07) 3840 7880
F: (07) 3846 1926
E : heritage@slq.qld.gov.au

South Australia
Legal deposit is required under the South Australian Libraries Act 1982, s35 and Libraries Act Amendment Act 1989.
The Acts require that material published in South Australia be deposited within one month of publication.

Material includes a book, or a part or division of a book; a newspaper, magazine, zine, journal, pamphlet, map, plan, chart, table, printed music, a record, cassette, film, video or audiotape, disk or other electronic item made available to the public, designed to store and facilitate the reproduction of visual images, sound or information.

Legal Deposit
State Library of South Australia
GPO Box 419
Adeliade SA 5001
T: (08) 8207 7261/
(08) 8207 7281
F: (08) 8207 7307

Legal Deposit is required under the Tasmanian Libraries Act 1984,s22.
The Act requires that a book published in Tasmania be deposited within one month of publication. 'Book' means any book, periodical, newspaper, printed matter, map, plan, music, manuscript, picture, print, motion picture, sound recording, photographic negative or print, microphotography, videorecording and any other matter or thing whereby words, sounds or images are recorded or reproduced.

Legal Deposit Officer
State Library of Tasmania
91 Murray Street
Hobart TAS 7000
T: (03) 6233 7502
F: (03) 6233 7506
E: Heritage.Collections@education.tas.gov.au

Legal deposit with the National Library is also required.

Legal deposit is required under the Libraries Act 1988, s49.
The Act requires the deposit within two months of every new publication in Victoria.
Publication includes every book, periodical, newspaper, musical score, map, chart, plan, picture, photograph, print and any other printed mrratter, any microfiche or microfilm and a range of other types of publication.

Legal Deposit Librarian
State Library of Victoria
328 Swanston Street
Melbourne VIC 3000
T: (03) 8664 7141 (books)
T: (03) 8664 7139 (periodicals)
F: (03) 9663 1480
E: MonoAcq@slv.vic.gov.au

Legal deposit with the National Library is also required.

Western Australia
In 1994, the Western Australian Copyright Act 1895, ss4, 7-9, was repealed. The Act had required that a book published in Western Australia be deposited within two months of publication.

In this Act, 'publication' meant a book, newspaper, magazine, journal, pamphlet, map, plan, chart or table, printed music, a film, tape, disc or other device..., and anything prescribed to e a publication for the purposes of the definition.

Legal deposit with the National Library is also required.

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